Problem: I do not receive email, email does not send, or always goes to the “Spam” folder. How to troubleshoot mail delivery.
Use this troubleshooting guide if any of the following apply…
- You received an error: “The email could not be sent.”
- You never received the email message at all.
- The email message is received to your spam folder.
- You tried the email test on the form settings page and it failed.
- The email is delayed for a period of time. (see related help page.)
- If you have GoDaddy web hosting, click here: Tip: GoDaddy hosting and Fast Secure Contact Form
- Make sure you have the correct “Email To:” address set on the ‘Basic Settings’ tab of the form edit page.
- Check your spam folder, maybe the email went there.
- Set the Email settings the proper way:
Step 3, part (a):
For best mail delivery results, you MUST properly configure the email settings on the Basic Settings tab.
Read the instructions below, then watch this YouTube video demonstrating the basic settings in Fast Secure Contact Form
Set the “Return-path address” setting to a real email address on the SAME domain as your web site. This step really is ALWAYS necessary so mail is properly identified as originating from your server. For best results the “Email To” and the “Return-path address” should ALWAYS be separate REAL email addresses on the SAME DOMAIN as your web site (don’t skip this important step!).
Some people will like to set the “Email To” to a gmail.com, outlook.com, or some other webmail address (if that is what you want, go ahead and try it), but the “Return-path address” should ALWAYS be set to a real email addresses on the SAME DOMAIN as your web site. If you try a webmail address and your mail is not sending, try changing the “Email to” address to a REAL email addresses on the SAME DOMAIN as your web site. You can still deliver it to your webmail address by forwarding the email from a setting in your hosting control panel, or configuring your webmail to fetch a mail account.
Next step, check this setting box:
Enable when web host requires “Mail From” strictly tied to site (don’t skip this important step!).
Click “Save Changes”, then test your form’s mail delivery by sending a message from the form on your page. When testing your form on your page, do not fill out the email field with the same email address as the “Email To” or “Return-path address”. Use a different email address because some server’s security settings do not allow email to send from/to the same address.
If you have other forms in use, be sure to repeat these settings for each form.
Now your email is properly configured for best delivery. Your form Email should now be DMARC compliant for users who submit your form with yahoo, aol, comcast, or any other provider who now requires DMARC compliance.
The email you receive will appear to be from your site email address, but because the email header “Reply-to” is set as the form user’s email address. You should be able to just hit reply and send email back to the real sender. Also you should see the sender’s email address in the message content. So it is still possible to send mail to that address if the “Reply-to” is somehow ignored by your email program.
Step 3, part (b): Do you have the “Return-path address” and the “Email To” address set to the same email address?
Never do that! It causes servers to reject the mail delivery because spammers sometimes do that.
For best results the “Email To” and the “Return-path address” should be separate email addresses on the SAME DOMAIN as your web site.
Step 3, part (c):Also check the setting just below it: “Enable when web host requires “Mail From” strictly tied to site.“.
- Maybe another plugin is conflicting (WordPress only). Do this as a test: Temporarily deactivate (not delete) all your other plugins. Does it work now? If yes, enable the plugins one by one to determine which one conflicts.
- Check if your mail server IP is blacklisted. Sometimes your mail server IP address ends up on a SORBS or RBL spam list and gets blocked by various mail systems. This may not be your fault because many sites on a web hosting server share the same IP. Check if your mail server IP is blacklisted by RBL SORBS http://www.au.sorbs.net/ You can find your email server IP in the header of a received email (if you have one) sent from your site. Contact your web host for support.
- Still not working? Here is another option for you (WordPress only): Get a free gmail account. On the ‘Advanced’ tab of the form edit page, find this setting: “Send Email function:”, make sure it is set to “WordPress”. Install the plugin called WP Mail SMTP, then set it to use gmail SMTP for mail.
Set these settings for “WP Mail SMTP”:
SMTP Host: smtp.gmail.com
SMTP Port: 465,
Username: your full gmail address
Password: your mail password.
Now use gmail to check for your contact form mail, or set gmail to forward the mail to your other address.
- Still not working? Maybe your web server has a broken mail function, contact your web host for support.
I am not receiving mail, my host says a fifth parameter -f must be added to the PHP mail function. This will set the name of the “mail from” email address.
- The solution is to set the “Return-path address (recommended)” setting try step 3a in the above help steps.
Sending the mail offsite
For best results the “Email To” and the “Return-path address” should be separate email addresses on the SAME DOMAIN as your web site. These settings are on the Basic settings tab of the form edit page.
If you wish to forward the email to somewhere else like gmail, outlook.com, yahoo, hotmail, or some other domain, do that separately after the mail is delivered. Use the web host email control panel to setup a forward. Do not use gmail, outlook.com, yahoo, hotmail, or other (not on the same domain) email address directly from the “Email To” address setting of the form. Most web hosts will not let you send directly to (or pretend to be from) web mail because spammers will do that.
Using Google Apps mail with your domain?
If you have configured your web site mail to go to Google Apps, make sure you have removed the mail accounts from your web panel at your web host. Failure to remove the mail accounts from your web panel at your web host will cause your form mail to go there and be stuck, you will NOT receive this mail at your Google Apps mail account. The reason the mail from the contact form will do this is because the form is part of your web site and it will first try to deliver to the mail address locally rather than using DNS to find your Google Apps mail address. But before you go deleting anything, contact your web host for specific instructions. See this Google document: Can’t receive mail from a web form
You must set the “Return-path address (recommended)” setting to an email address on the same web domain as your web site. GoDaddy does not allow PHP to send email unless the Return-path address is on the same web domain as your web site. And they require it to be a real address on that domain that is configured in the GoDaddy Web Panel, or mail will NOT SEND! (They do this to help prevent spam.)
See this help page: Tip: GoDaddy hosting and Fast Secure Contact Form
You must set the “Return-path address (recommended)” setting to an email address on the same web domain as your web site. Dreamhost does not allow PHP to send email unless the Return-path address is on the same web domain as your web site. And they require it to be a real address on that domain that is configured in the Dramhost Web Panel, or mail will NOT SEND! (They do this to help prevent spam.)
Why does the email appear to be from my email address instead of the user who sent the form?
Did you previously set the “Return-path address” as in step 3a of this FAQ? (some servers require it, and that’s good).
If you did and also had to set the setting “Enable when web host requires “Mail From” strictly tied to site.”, then the email you receive WILL appear to be from the address you set as the “Return-path address”. But you should still be able to click “Reply” and the message will go to the sender’s email address because the email header “Reply To” will be the sender’s email address. (see exception below).
Every email this form sends has a “Reply To” set to the person who filled out the form unless you disabled the “Email address” field.
In version 3.xx, Some people want to move the Email Address field position on the form. This is done by setting the standard “Email Address field” to ‘Not Available’ (disabled), then setting one of the extra fields for the Email field. If you do this, the confirmation email will NOT WORK. The solution is to upgrade version 4.xx, and make sure the Email Address field is not set to ‘Disabled’ on the Fields tab, then delete the other Email field you had set.
In version 4.xx, all the fields can be re-arranged with the drag and drop ‘Field’ settings interface. Make sure the Email Address field is not set to ‘Disabled’ on the ‘Fields’ tab.
Use the Email test feature on the ‘Basic Settings’ tab of the form edit page., if you are not receiving mail, try it. It might display troubleshooting information.
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